APPENDIX I

                             

 

 COMMENTS

Valid Percent

 

 No Comment

72.5

 

As a small agency with very limited funds, we are not able to maintain a seperate Records Management budget.  As a result, we are unable to purchase software to assist in managing electronic records.

.7

 

Being a small agency and having our information resources needs met by an interagency contract with TRC, ECI has only recently begun planning for managing electronic records in our organization.  This project, however, is moving along and management under

.7

 

Being in a small agency, records management is always a challenge since it is such a small percentage of my job.  Given the budget cuts, records management will be piled on to added duties and probably less time to really implement a comprehensive system.

.7

 

Due to the crisis in state funding, it will be difficult to adequately manage and improve management of electronic records in our institution.    Many of the questions asked did not fit our organization.

.7

 

E-records continue to be a priority in trying to conform to all necessary guidlines.

.7

 

Electonic records are great, but not always dependable.  It would be nice for all the state agencies RMO's to meet monthly or quarterly ect. to discuss these types of issues.

.7

 

Electronic Records Management for our agency is basically handled by the IT Division. Electronic files are backed up and stored off-site; this is handled with our IT staff.     Our Records Management policy and procedures are available to all employees on

.7

 

Executive level needs to understand the importance of records retention overall and support the program & schedule.  Management levels understands but doesn't follow procedures in a timely manner.  If the Executive level had support for the records retent

.7

 

I'm afraid my survey will not be of much use in your study.  Records management is something that has been passed through personnel in our agency but has never actually been accomplished.  We have a very small agency with a limited number of employees, th

.7

 

I'm sorry for the delay in providing you with this survey.      I have answered these questions to the best of my knowledge, however, I have been in this position less than a year and am still in the process of attending training classes.    Thank you.

.7

 

I have been the records manager for this agency for one month. The old manager has retired. I am scheduled for records classes but I have not attended yet. I can not answer these questions at this time.

.7

 

I have been the RMO for just a short time here at my agency so I apologize for leaving some questions blank.  I will say that although I have been with my agency for sometime, I do not feel that we have established a strong understanding between managemen

.7

 

I have struggled in answering these questions because a simple yes and no answer does not apply.  I am the RMO for this agency but I wear many, many other hats.  The questions on this survey are geared more at medium to large agencies.  Our agency would l

.7

 

I was recently appointed as the records manager, therefore  I am not not familiar with this agency's retention schedules,recores location or electronic records policy.

.7

 

I would like to see more training classes provided for our agency as a whole in regards to electronic record management. Although I've provided a records retention schedule to each department and have review the subject mater with the department heads, I'

.7

 

It it hard to manage hard copy records, much less electronic records. Electronic records have not yet been touched on as aggressively as it should be.  More direction from the TSLAC, DIR and other resources is needed rather than leaving it up to each agen

.7

 

It would be really helpful to have online training programs that cover the basic state records management laws and how they can be applied in reality, but that could be easily adaptable by an agency for its own peculiar needs. More sharing of how agencies

.7

 

Item 1.14 will not take my answers of "0" and N/A.  I am the only records management employee.  Thanks.

.7

 

Managing electronic messages is the greatest challenge.  We need a centralized repository.

.7

 

Most of our IT decisions for record management are handled by another legislative agency, which develops such systems for many of the legislative agencies in the Capitol.  Other developmental systems are handled internally to meet guidelines.

.7

 

My background in library science and archives has not really prepared me for managing electronic records.  I understand the basic concepts of records management and can usually deal with paper records appropriately.  I am not comfortable with the responsi

.7

 

No training regimine for electronic records management which includes records and IT knowledge.

.7

 

Our organization is just becoming aware of the need to manage electronic records.  We have just revised and approved a new policy on email.  However, we have nothing in place stating the electronic version of a record is the record version, and we do not

.7

 

Raising the awareness of records management is difficult and on-going. It is essential in any compliance / HIPAA initiative.

.7

 

See Section 106.  This organization does not use the State Salary Classification.  The Salary Range for the Records Management Coordinator position is $38,028 -- $69,228.

.7

 

Several of the questions in this survey are best answered by our Info. Technology Division.  However, I understand they will get a separate survey and they were not to answer questions on this survey.  Because of the limited selection of answers to some q

.7

 

staff qualifications, programming, money

.7

 

This agency is so small (13 FTE's; 7 field inspectors and 6 office staff, that there is no IT or records management staff.  Records management is a small part of the duties of one staff member.  Most of the questions on this survey are not answerable due

.7

 

This is new territory for me, so there are few comments to add at this time.

.7

 

We are a small state agency and Records Management is a small part of what I do.   Procedures for e-mail management is the responsibility of our Information Resources Manager who has attended training and seminars provided by DIR.

.7

 

We are a very small agency.  All staff have multiple demands and heavy workload.  RMO and IT staff have multiple responsibilities, making it difficult to make time to focus in-depth on RM issues.

.7

 

We are an agency of 4.5 FTE's.  We do not have an IT department or person.  My job as Records Management is only a small portion of what I do.  Most of the questions asked above do not apply to an agency our size and are therefore difficult, at best, to a

.7

 

We are extremely small and most of this applies to us in a very limited capacity.

.7

 

We are in the process of changing a number of our procedures to take full advantage of our very knowledgeable information technology staff.

.7

 

We are three person agency.  Each person serves multiple function.  Our concerns are not with communications between departments but actual knowledge of requirements and preferred methods of records retention.

.7

 

We need to know how to back up electronic records that have  multi and various information - such as a Web Page - which  contains various information - such as the paper copy of  the Operating Procedures from 1994 are intact. But if we went  on-line in 19

.7

 

While electronic records may be a good "idea" for some, if implemented in every area of court records management, numerous problem areas would first need to be completely resolved.  The paper medium in a court of record cannot be done away with because el

.7

 

Wish I had more time, staff, and funding to better organize and keep up with records management.

.7

 

Would like a internet location where RMO, CRM, etc. can provide samples of related work activities, opinions, etc.

.7

 

Total

100.0